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Contractors and suppliers

In Cerrejón, our suppliers and contractors are important allies in furthering our efforts to maintaining our standards of responsible and efficient mining. If you are part of this strategic group, in this section, you will find all the relevant information about our contracting processes.

Processes and Requirements

At Cerrejón, we have an Annual Purchasing and Contracting Plan, where we identify optimization opportunities and conduct thorough market research to gather the necessary information for decision-making.

To be part of our processes for purchasing goods or contracting services/works, please keep the following premises in mind:

  • Our suppliers and contractors are selected based on the required competencies and criteria, depending on the nature of the purchasing or contracting process.
  • To identify suppliers and contractors, Cerrejón has a supplier portal managed by an external company called PAR Servicios.
    Contacts for registration in PAR Servicios: July Marcela Parra Lara
    july.parra@parservicios.com
  • Purchasing and contracting processes are conducted through a web platform called COUPA. After being invited by Cerrejón to a process, you can interact with the Purchasing/Contracting analyst and submit your formal offer.
  • The evaluation of the submitted proposals concludes with the selection of the supplier or contractor. A purchase order or master order is issued in the case of goods acquisition, or a contract is finalized and signed in the case of services or works. All of this takes place via COUPA.
  • After formal documentation is completed, goods or services/work are received, and, according to the agreed terms, periodic payments are made with the submission of the respective invoices to Cerrejón through the COUPA platform.

Requirements:

  • The company must be formally established as a legal entity. For Colombian companies, registration must be with the Chambers of Commerce in Colombia, and for foreign companies, the proper documentation proving its establishment is required.

  • Cerrejón will consider whether contractors and suppliers comply with Cerrejón's Corruption Prevention Guide and Glencore's Responsible Sourcing Policy and Supplier Code of Conduct.
  • Compliance with the operational integrity and technical requirements defined by Cerrejón in the process.
  • Present a good or stable financial condition.

Frequently Asked Questions

To identify suppliers and contractors, we have a supplier portal managed by an external company called PAR Servicios. You can register by contacting:

Supply  Contracts

Works and Services Contracts

You can verify with the supplier portal administrator, PAR SERVICIOS. If you are already one of our suppliers or contractors, you can confirm it with the purchasing/contracts analyst to see if you are registered in our cost system.

Since June 13, 2023, we adopted the new COUPA platform for our purchasing and contracting processes. Therefore, all purchase orders for goods or service orders generated from COUPA must be invoiced through the same platform. Please refer to the manuals available on our COUPA page.

For any purchase order for goods or service reports received from the previous platform, invoices must still be submitted as previously instructed below:

The supplier/contractor must register once on the portal via the following link to ensure receipt of the submitted documents. This process is critical, as invoices cannot be submitted without this step. We encourage the adoption of electronic invoicing in compliance with the law. More information can be found here.

Each electronic invoice, credit note, or debit note must be sent to recepcion.cerrejon@factura1.com.co, attaching the XML and PDF files. Do not send multiple invoices in a single email or send compressed files.

Any supporting documents, such as payment certificates, material receipts, or other documents related to the electronic proof sent, should be included in the same email with the XML and PDF attachments.

Attachments must be sent in a single compressed file (.zip), and accepted formats are: pdf, .docx, .doc, .xlsx, .png, .jpg, .txt, .csv, .xml.

Note: Invoices with links to other websites, emails without XML files, emails with non-official files, or emails lacking attachments will be rejected. Once registered as a supplier on the Factura 1 portal, you can also submit documents directly by uploading files on the portal designated by our technology provider. Access the portal by clicking here. Documents must meet the same requirements listed above.

To check and/or obtain this information, please visit www.iproveedor.com

Yes, as long as the service has been received satisfactorily or the material has been delivered, you can perform factoring operations on the multibanking platform at www.iproveedor.com.

Esta información está disponible en la página www.iproveedor.com

The closing schedule for the mailbox can be found on the www.iproveedor.com website.

If you have been awarded in an adjudication process with our company, you can register and/or update your data through COUPA and by contacting your purchasing and/or contracts analyst.

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