Since June 13, 2023, we have adopted the new COUPA platform for our purchasing and contract processes, so that any purchase order for goods or service orders from Coupa must be invoiced through the same platform. See manuals on our COUPA page.

Any purchase order for goods or service certificate received from the previous platform, must be invoiced in the way you already know and is detailed below:

The supplier/contractor must register only once in the portal through the following link here to guarantee the delivery of the receipt. This process is extremely important since without it, electronic documents cannot be delivered. We invite you to adopt electronic invoicing in accordance with the provisions of the law. More information here.

Each electronic invoice, credit notes, and/or debit notes must be sent to the e-mail recepcion.cerrejon@factura1.com.co, attaching the files: XML and PDF. Multiple invoices should not be sent in a single e-mail, nor should your files be compressed.

The supporting documents that need to be sent, such as: Payment authorizations, receipt of material or other documents associated with the electronic receipt sent, must be included in the same e-mail in which the XML file and the PDF are sent. The attachments must be sent in a single compressed file (.zip); the accepted formats are: pdf .docx .doc .xlsx .png .jpg .txt .csv and .xml.

Note: Invoices with links to other pages, e-mails that do not have XML, e-mails with files other than the official ones, or e-mails that do not have attachments will be grounds for rejection.Once you have registered as a supplier in the Invoice 1 portal, you can also send the documents to Cerrejón by uploading the files directly to the portal designated by our technology provider. You can enter the portal by clicking on the following link https://app.factura1.com.co/recepcionProveedorF1/ The documents must meet the same requirements as indicated in points 1 and 2.